Freelancer Payment

money and clock - PayReel

The Hidden Benefit to Paying Contractors in 30 Days

The Hidden Benefit to Paying Contractors in 30 Days 800 534 Alicia East

Internal processes, red tape, and backlogged accounting departments make it hard to get checks in the mail. We definitely understand. Even when a practice is common among other companies, a slow corporate freelance payment policy might prevent you from working with the best people.

Paying Contractors On Time Is Good For Companies

We know that keeping workers happy can be a pain the arse. Still, like many things, a different perspective makes all the difference. Top contractors get booked quickly. When you pay contractors quickly, they’re more likely to answer your calls and ramp up your projects in a short amount of time. For busy department heads with big projects and short turnaround times, there’s nothing better than diving right in with tried and true creative partners. Saving time, money, and hassle by working with people who just get what you’re looking for is priceless.  Paying later than your competition can get you blacklisted or moved to the bottom of a contractor’s long to do list. The true pain is having to go through the entire process of finding someone who is a good fit and bringing them up to speed just because your tried and true contractors have prioritized other companies.

If the benefits to you aren’t enough, think about it from the workers’ perspective. Freelancers single-handedly juggle creative work, billing, marketing, and more. That means the person who sees your invoice in their red column is often the same one you’re expecting to bring their all to your next project. What seems like an insignificant to a big company can have a major effect on a small business’ cash flow.

Don’t Be a Hoarder

Just because many large companies have made it a practice to hoard cash and squeeze small businesses to increase their own bottom lines doesn’t mean you have to follow suit. Not only does it add pressure to those you work with, it’s just not ethical. You may justify it by saying it’s not as bad as the latest headline maker’s illegal and greedy ways, but shady practices of any degree have no place in your business.

The Bottom Line

Paying contractors quickly is worth the investment. If it’s not feasible to transform your internal process, get a partner involved. You get the peace of mind of knowing you’ll always be in good standing with contractors. It pays to hire someone with systems in place.

Hiring contractors is a beautiful thing: It gives you a fresh perspective and talent without having to bring on full-time team members. Just make sure you do it right. Going from Net 90 to Net Now will save you time, keep you in good standing with contractors, and ensure you can feel good about the way you do business. Rather than trying to save Benjamins up front, take Benjamin Franklin’s advice and “Wrong none by doing injuries, or omitting the benefits that are your duty.”

Burning Money - Payreel

The Road to IRS Hell is Paved With Preventable Mistakes

The Road to IRS Hell is Paved With Preventable Mistakes 2560 1707 Alicia East

A case involving embezzlement, tax liability, and good intentions added up to a nightmare for one man. Dr. Robert McClendon’s story proves there’s no amount of caution too intense when it comes to payroll tax liability.

IRS Mistakes Cost Big (Even When They’re Not Your Fault)

In a sobering case reported in Forbes, a man who loaned $100,000 to a struggling business was fined $4.3 million for said company’s payroll tax liability. When you dig into the details, it’s not as unfair as it may seem at first blush, but that doesn’t make the situation any less painful for Dr. McClendon—the defendant and a legally-deemed responsible party. As the Forbes article states, “You can be ‘willful’ under the tax law even if you didn’t have a bad motive or evil intent.”

So what was the kiss of death for Dr. McClendon?

Responsible & Willful: A Mismatch of Million-Dollar Proportions

Dr. McClendon owned the business to which he loaned the money and the cash went toward the seemingly noble goal of paying employees to prevent shuttering the doors altogether. While it was an employee who’d embezzled the funds earmarked for payroll taxes, the case against Dr. McClendon was strong enough to prove him responsible and willful. He wasn’t responsible for the embezzlement but he was responsible for choosing to pay employees instead of the payroll taxes, which by that time, he knew about. The case against Dr. McClendon withstood the legal tests and left the doc to nurse his own wounds. Ouch.

How to Protect Yourself

Either learn the rules of payroll taxes and precisely follow them or hire a qualified company to do it for you. One benefit to hiring a payroll service is that hiring a payroll service takes the burden of having to understand all of the rules off of company leadership.  The payroll service takes on the liability and frees up the small business to focus on business.

The Bottom Line

There are too many ways to get in trouble with the IRS to choose ignorance. With fines and possible jail time on the line, legitimate small businesses must take payroll taxes seriously. The government sure does.

 

This must be the place - Payreel

Want to Hire an Employer of Record (EOR)? What You Need to Know.

Want to Hire an Employer of Record (EOR)? What You Need to Know. 9000 6000 Alicia East

Compliance is hard, time-consuming, high-stakes work. Many companies are finding that keeping on top of the ins and outs with an in-house team gets harder as laws change (and then change again). Whether you hire a payroll service or build a team to do the job, you want to be sure they’re fully in position to protect you and your company. 

Here’s what to look for when you think it might be time to hire an employer of record

They Diffuse Legal Landmines 

Contractor/freelancer payment and compliance regulations are ever-changing. Hedging your bets on the legal front means:

  • Mitigating compliance risks
  • Making sure you are compliant
  • Educating yourself on practices that could compromise you
  • Tracking benefits eligibility
  • Tracking changes in minimum wage and sick leave policies in each state you operate
  • Answering questions, including whether or not you can pay once a month or fill timesheets out ahead of time. Hint: you can’t.

Quick And Accurate Payment

Beyond compliance, services with the following features make payroll a breeze. 

  • Online management for employees and managers  
  • Fast payment
  • Overtime tracking
  • Education on overtime policies so employees don’t make a habit of working overtime without getting prior approval
  • Benefits eligibility

They’re Ready For Changes

The most effective teams have someone who researches changes as they happen and takes the necessary steps. They read forums like a boss and stay up to date on payroll regulations. Navigating the increasingly complicated waters of payroll services means making sure you’re following all regulations, rules, and federal and state laws. 

The bottom line

Labor laws and fair pay standard practices are in a constant state of change. The gig economy and the worker classification challenges it brings to the forefront are top-of-mind topics for the government, employers, and employees alike. Pick someone who can stay ahead of the curve so you never even have to think about payroll services and compliance. Life and work is chaotic enough.

PayReel makes compliance and payroll the easiest part of your day with a full range of services. We make sure our clients are able to hire who they want, when they want and see that everyone is paid properly. Contact us anytime at 303-526-4900 and meet the PayReel team here!

payreel payroll services - PayReel

5 ways PayReel Online makes your life easier

5 ways PayReel Online makes your life easier 6000 4000 Heidi McLean

We think working with us should be easy as all that pie we’ll all be eating next week–but without the need for stretchy pants. That’s why our system is as secure as it is convenient. At PayReel, we pride ourselves on having that perfect mix of convenient automation and personal service from real, live humans. What does that mean for you?

 

PayReel Online benefits that make your life easy peasy:

  1. Updating personal info is a breeze: You can change your physical address in your PayReel Online account. You can also change your email address, update your W4, or change your direct deposit information by contacting PayReel via email or phone.
  2. Real, live humans answer your call: If you’re like us, you’ve forgotten that the tiny computer attached to your wrist at all times actually functions as a phone. If you ever get stuck online or simply want to chat with one of our Customer Experience Managers, we’re ready. Go ahead, try us at 303-526-4900. Meet the whole team here.
  3. On the go and paper free: There’s no need to find a printer or an ink pen. You don’t even have to email your supervisor for approval. Simply input your time sheets before you leave the job and your manager will approve your time sheets online. Because no one ever says, “If only I had one more piece of paper on my desk.” You can do everything while you’re still on the job.
  4. Get paid quickly: Okay, okay, this one probably should’ve been first, right? Since everything is online and approvals happen with a simple click of a button, you get paid the Friday after your time sheets are approved.

 

Anything else?

Of course. At PayReel, we minimize the time and effort it takes to get you ready for your project, make sure you get paid quick and easy, and have customer experience managers available to answer your questions. All you have to do is call 303-526-4900 or email us. The PayReel team makes payroll easier, faster, and seamless.

The next time you work an event or a production, tell your supervisor you love working with the PayReel team!

 

 

woman with globe - PayReel

Meet the team: Crystal Somers, The Ambassador

Meet the team: Crystal Somers, The Ambassador 7203 4807 Heidi McLean

While our online payroll systems make our clients’ and employees’ lives easier, there’s simply no replacement for the real live people behind the scenes. We are proud to have a stellar team, including Crystal Somers, our Client Experience Manager (also known as The Ambassador). If you haven’t already experienced Crystal’s stellar customer service yourself, you may end up wanting to call just to get to know her more.

 

Tell me more about Crystal (aka the Ambassador)

When Crystal isn’t keeping track of everything in her busy life from minimum wage changes to 6 siblings in different states, our Florida girl enjoys spending time with her fur baby, Vito. Crystal’s strong customer service skills come from life. She says dealing with a big family helped her learn how to handle different personalities, age levels, and backgrounds. That serves her well at PayReel, both with the internal team and with those in the field. In the office, we love Crystal because she’s always willing to help, whether it be with her team’s events, or with taking group walks to keep everyone healthy! Employees love her because she is super responsive to their needs and helpful when questions arise.

We’ll keep profiling the team in upcoming posts so stay tuned!

 

The bottom line

PayReel’s real team of real people is here for you. We provide personal service and work hard to make sure clients enjoy easy onboarding and and employees get paid quickly and accurately. Go ahead, give us a shot!  You can call us anytime at 303.526.4900 or reach us by email at info@payreel.com.  We look forward to hearing from you.

 

About PayReel

At PayReel, we minimize the time and effort it takes to get you ready for your project, make sure you get paid quick and easy, and have customer service agents on call around the clock to answer your questions. The PayReel team makes event and corporate payroll easier, faster, and seamless.

The next time you work an event or a production, tell your supervisor you love working with the PayReel team!

 

 

contract work payreel misclassification

Misclassification in the news: What you need to know

Misclassification in the news: What you need to know 3000 2000 Heidi McLean

While the workforce has plenty of people legitimately doing contract work, when employees are misclassified as contractors, the worker and the government are both likely to miss out. The government loses potential tax dollars and workers lose out on benefits and more. Employers should care about it, too (and not just because the legal stakes are high). It’s about more than the bottom line.

Below are some recent headlines about the evolving workforce and its related consequences:

 

Misclassification in the news: The headlines

North Carolina Governor Signs Law Creating Division to Investigate and Prosecute Employee Misclassification Claims

Highlight: While the federal government has had employee misclassification in its sights for a while, states are now getting in on the game to add heat to errant companies.

March 2017 Independent Contractor Misclassification and Compliance News Update

Highlight: extensively covers recent and current misclassification lawsuits.

New Case Shows That “Uber-ization” of Workforce Could Lead to Misclassification Challenge Highlight: discusses the challenge of determining what an independent contractor is when gray areas in the gig-like aspects of their work exist.

Gig economy creates legal puzzles for the courts

Highlight: discusses what we know about the interests of all parties as well as possible reforms (including the possibility of adding a third worker definition). 

 

Enter PayReel

The way we work and manage businesses are both evolving as contract work increases with the gig economy. With that comes growing pains and litigation. Worker classification is an increasingly sticky subject (Gorilla Glue status, perhaps?) and one we’ve covered extensively (see more posts on the subject here).

If the topic of misclassification makes you sweat, give us a call and we’ll be happy to help. Partners who make your life easier are worth the investment. A payroll service may be right for those who don’t have the bandwidth or interest in digging into the legalese. PayReel manages payroll taxes and, as the employer of record, takes on all risk associated with a variable workforce. Think you might benefit from hiring a payroll service? Here’s a handy guide to find out more.

About PayReel

Producing multimedia content and executing live events is chaotic. When it comes to event payroll, payroll taxes, and so much more, PayReel makes your life easier. We make sure our clients are able to hire who they want, when they want and see that everyone is paid properly. Leave all payroll services and details up to the PayReel team so you can focus on pulling off a flawless production. Contact us anytime at 303-526-4900 or email us.

Relax. We got it.

 

Michelle event payroll payreel

Meet the team: Michelle Bowersox, Operations Team Leader

Meet the team: Michelle Bowersox, Operations Team Leader 800 552 Heidi McLean

At PayReel, we keep things running smoothly with one of the easiest-to-use online payroll systems around. But it’s important to us that technology serves as a complement to the human touch, not the other way around. Somewhere behind all your on-time paychecks are the real people we are proud to have on our team. One of those is Michelle Bowersox, our Payroll Team Leader (also known as The Problem Solver).

 

Tell me more about Michelle

You can find Michelle spending time in the beautiful Rocky Mountains in the summer, buying salt water taffy for her PayReel / Crew Connection team, or rooting on her Denver Broncos during football season. A true Colorado native, Michelle also enjoys learning more about her state’s history and spending time with her husband of 25 years and her daughter Cassie. Along with playing Mama Bear to the CCPR team, Michelle also plays Mama to three fur babies—Glitter, JD, and Dakota. In the CCPR house, we love Michelle because she cares about the employees as if they were her own family.

We’ll keep profiling the team in upcoming posts so stay tuned!

 

The bottom line

The team at PayReel is a true team of real people and we’re here for you. We provide personal service and work hard to make sure clients enjoy easy onboarding and and employees get paid quickly and accurately. Go ahead, give us a shot!  You can call us anytime at 303.526.4900 or reach us by email at info@payreel.com.  We look forward to hearing from you.

 

About PayReel

At PayReel, we minimize the time and effort it takes to get you ready for your project, make sure you get paid quick and easy, and have customer service agents on call around the clock to answer your questions. The PayReel team makes event and corporate payroll easier, faster, and seamless.

The next time you work an event or a production, tell your supervisor you love working with the PayReel team!

 

 

onboarding contractors payreel

How to simplify onboarding your freelancers

How to simplify onboarding your freelancers 5616 3744 PayReel

How much time are you spending setting up your freelancers?

If the answer is too much, then maybe it’s time to reconsider your methods. Let PayReel handle onboarding paperwork so you can spend your time and energy on the creative parts of your projects instead.

 

So what’s the problem?

Worker classification: One of the most difficult things about setting up your workforce is worker classification. That’s why we cover the topic extensively on our blog. While you may be able to answer who’s a strong worker and who might need a little bit of help, the worker classification discussion brings a lot more to the table than a black-and-white answer—especially now with the Department of Labor cracking down on worker classification errors. If the words exempt, non-exempt, W-2, and 1099 make your head spin, we can help with that.

Paying accurately: Another trick that comes into play when hiring your workforce is making sure you’re paying them accurately (we’re looking at you, minimum wage and overtime!) and in a timely manner. Did you know that some states have strict pay deadlines for specific types of employees? We know, and our team works hard to stay on top of the ever-changing wage laws at the federal, state, and local levels.

Payroll taxes: If taxes only cross your mind on or around April 15th, do the IRS (and yourself) a favor, and stop. Did you know that, along with differing wage laws, some states and localities require a different taxation method than the federal government does? It’s true. Here’s where we stress (and the only time we stress), we got it. Our team stays well versed in local, state, and ever-changing federal tax methods and laws to make sure the employee is happy, you’re happy, and of course, the IRS is happy.

 

Enter PayReel

If one, two, or all three of the points above make you sweat, give us a call and we’ll be happy to help manage your events, employees, and all the behind-the-scenes paperwork that comes with it.

About PayReel

Producing multimedia content and executing live events is chaotic. When it comes to event payroll, payroll taxes, and so much more, PayReel makes your life easier. We make sure our clients are able to hire who they want, when they want and see that everyone is paid properly. Leave all payroll services and details up to the PayReel team so you can focus on pulling off a flawless production. Contact us anytime at 303-526-4900 or email us.

Relax. We got it.

About the author

Nat's notes

PayReel Customer Experience Manager Natalie “The Go Getter” McGinnis is an avid fan of sports and labor laws alike. Her experience in recruitment, customer service, and ongoing HR education give her the tools to provide laser-focused attention and assistance to the PayReel employees and clients who need it most. Click here to read more of Nat’s Notes then meet the rest of the PayReel team!

 

 

 

event payroll payreel

Is there something you need to tell us?

Is there something you need to tell us? 5184 3456 Heidi McLean

Keep in mind that anytime you move, change your phone number or email address, or have an update to your tax status, it’s important to keep your profile with PayReel updated. That way, we can keep you paid. 

 

How do I update my profile?

Submit any changes to your profile (address, tax status, direct deposit information, email address, phone number, oh my!) at any time. You can update your digits or submit nearly any change through your online portal, through the ‘Contact Us’ option on the website, or you can contact your account manager directly at 303-526-4900.

 

Where does my information go?

Don’t worry, your information won’t get lost in cyberspace—or worse, someone else’s hands. Our system is as secure as it is convenient. At PayReel, we pride ourselves on having that perfect mix of convenient automation and personal service from real, live humans. Excellent service from excellent humans.

Meet the whole team here (we’ll also be profiling them in upcoming newsletters so stay tuned!).

 

The bottom line

Keep us updated on life changes so we can keep you paid in the quick manner you’ve learned to expect from us. Help us help you.

 

About PayReel

At PayReel, we minimize the time and effort it takes to get you ready for your project, make sure you get paid quick and easy, and have customer service agents on call around the clock to answer your questions. All you have to do is call 303-526-4900 or email us. The PayReel team make event payroll easier, faster, and seamless.

The next time you work an event or a production, tell your supervisor you love working with the PayReel team!

 

 

How to set up an independent contractor PayReel

Are you an independent contractor? Be sure you know your rights

Are you an independent contractor? Be sure you know your rights 5000 2813 Heidi McLean

Like many employers, the United States Department of Labor (DOL) has independent contractors (ICs) on the mind. And for good reason: They’re taking over the world! Or at least the world economy. ICs now make up 34% of the national economy and the trend is increasing internationally, too.

To that end, the US DOL has put out a list of resources for ICs. It covers on-the-job safety, benefits, workers’ rights, taxes, and more. This is especially helpful since best practices are constantly evolving and being defined/redefined.

Check out the site for more information on the following:

Questions about misclassification

As Uber’s tumultuous journey demonstrates, classification is a hot topic for everyone from the government to businesses. With their bottom line to watch out for and fines to protect themselves from, employers are wondering when and how to set up an independent contractor rather than an employee. For its part, the government has tax dollars on the line and workers to protect. And workers? Well, they’re watching their pocketbooks, too. With that much at stake, no wonder it’s a hot topic. 

The bottom line

It’s a complicated subject, but whatever you’re wondering, the DOL is a good place to start. Still have questions? Follow our blog for more information on topics such as evolving labor lawscomplianceworker classification, and more. We’ll keep you up to date and equipped to avoid common pitfalls.

 

About PayReel

At PayReel, we minimize the time and effort it takes to get you ready for your project, make sure you get paid quick and easy, and have customer service agents on call around the clock to answer your questions. All you have to do is call 303-526-4900 or email us. The PayReel team make event payroll easier, faster, and seamless.

The next time you work an event or a production, tell your supervisor you love working with the PayReel team!