Independent Contractor Agreement - Payreel
10 Worker Classification Mistakes That Land Businesses in Hot Water 2560 1920 Alicia East

10 Worker Classification Mistakes That Land Businesses in Hot Water

Employee misclassification is becoming an increasingly big deal for government and an equally bum deal for businesses that don’t take it seriously enough. Back in 2000, Microsoft paid $97 million, plus legal fees, in a benefits dispute with its long-term temps. More recently, FedEx shelled out $228 million. Of course, there’s also Uber, which has…

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W-2 vs. 1099: Which workers get which? 2560 1708 Alicia East

W-2 vs. 1099: Which workers get which?

The way the IRS distinguishes between employees and independent contractors guides what benefits a worker is entitled to, what tax obligations they’re subject to, and which paperwork is required to make their status legally sound. Worker Classification (The BIG Question) While the paperwork is important, the most important aspect of this whole conversation is making sure…

Employer of record document
Questions to Ask When Onboarding Your First Employee 2560 2560 Alicia East

Questions to Ask When Onboarding Your First Employee

If you’re looking at onboarding your first employee, congratulations! It’s a big step in the life of any business. Since you’re dealing with paying someone else, you need to be extra sure you do it correctly! You’re dealing with someone else’s livelihood, which in itself is a big responsibility, but you’re also subject to government…

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Check Out What We’re Up To (Spoiler: We’re Improving The Client Experience) 2560 1707 Alicia East

Check Out What We’re Up To (Spoiler: We’re Improving The Client Experience)

We’ve improved our client experience so to simplify worker classification/compliance, onboarding workers, and obtaining more customized reports. PLUS, we have new updates around the corner. Here’s How We’ve Been Working to Continually Improve Our Processes Streamlining Compliance Independent contractor payroll management can be complicated, but a good partner specializes in simplifying it. With California’s AB5…

Tax forms and calculator - Payreel
Does Outsourcing Payroll Make Sense For Your Business? 2560 1799 Alicia East

Does Outsourcing Payroll Make Sense For Your Business?

For some businesses, getting out from under onboarding, vendor payment, classifying temporary employees, and other hiring/payroll demands makes all the difference. It can free them up to focus on the central aspects of their business.  Some of the top issues intertwined with payroll are overtime rules, federal and state compliance, insurance requirements for workers, benefit eligibility…

Worker Classification: The Billion Dollar Dispute 150 150 Alicia East

Worker Classification: The Billion Dollar Dispute

While many things remain in question right now, one thing we know for sure is that each year takes us ever further from the traditional employment model of our ancestors. As always, when things rapidly change, there’s a period of trial and error (emphasis on the trial) while we figure things out. What’s been changing…

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Are You Thinking About Freelancing? Here’s What I Wish I Knew A Decade Ago 2560 1709 Alicia East

Are You Thinking About Freelancing? Here’s What I Wish I Knew A Decade Ago

I was one year and two weeks into teaching high school when I realized it was–without a doubt–not a good fit. I didn’t know what to do with myself. I’d won awards in the position I had left the previous year but, while I was certainly happier in sales than in teaching, that profession didn’t…

models black and white runway - PayReel
Risk And Compliance When Direct Sourcing (This is Non-Negotiable!) 1920 1080 Alicia East

Risk And Compliance When Direct Sourcing (This is Non-Negotiable!)

Using your own talent pool can be a wonderful way for businesses to meet their contingent workforce needs. Direct sourcing is the practice of finding and recruiting talent and then building, nurturing, and drawing from an internal network rather than enlisting a third-party. It’s an increasingly popular (and feasible) option and it has many benefits. Still, there’s one…

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Do You Need Payroll Services? This 2-Minute Quiz Will Help You Decide 2560 1707 Alicia East

Do You Need Payroll Services? This 2-Minute Quiz Will Help You Decide

Time is money. And when you have a tendency to get buried under onboarding, vendor payment, classifying temporary employees, and other hiring details, time is priceless. 10 Questions to Determine Whether to Hire Someone to Handle Your Payroll Do you regularly hire independent contractors and/or temporary employees? Is hiring and onboarding one of the most time-consuming parts…

Employer of record document
How to Make Hiring And Paying Workers For Events The Easiest Part of Your Day 2560 2560 Alicia East

How to Make Hiring And Paying Workers For Events The Easiest Part of Your Day

It’s always a good idea to treat your workers right. Aside from just being the right thing to do, it also makes business sense to make onboarding easy and payment quick and accurate. The current labor shortage just makes it extra important because workers have options and you want to be sure that your project…

Paperwork - Payreel
Would Your Business Benefit from Partnering With an Employer of Record?  2560 1707 Alicia East

Would Your Business Benefit from Partnering With an Employer of Record? 

Today we’re going to talk about what exactly an EOR is, who can benefit most from partnering with one and why, and what you can do today if you’re ready to cut that red tape and get out from under a mountain of onboarding paperwork. Let’s start with what an Employer of Record (or an EOR)…

Newspapers - Payreel
Here’s What to do if You Think You’ve Misclassified a Worker 2560 1707 Alicia East

Here’s What to do if You Think You’ve Misclassified a Worker

You already know that W2 employees and independent contractors are entitled to different benefits and typically, independent contractors cost companies a lot less than employees. For this reason, some companies have bent the rules and classified workers incorrectly on purpose. Others have taken advantage of gray areas in the law to save money. And believe…

Sunset - Payreel
What Record-Breaking Heat Waves Mean For Your Business 2560 1707 Alicia East

What Record-Breaking Heat Waves Mean For Your Business

Yesterday, I drove by a young man directing construction traffic from the side of a freshly-tarred road. We are in the middle of a heat wave in my area and even by 9 AM, we were well into the 90’s. If it had been a cartoon, I would’ve been able to see the heat waves rising…

McDonald's to go bag - Payreel
Gig Worker ≠ Independent Contractor ≠ Employee 2560 1707 Alicia East

Gig Worker ≠ Independent Contractor ≠ Employee

Employee classifications identify how the Fair Labor Standards Act (FLSA)  apply to workers and what benefits they are legally entitled to or not. Because of this, the language we use around it matters! The terms we use to define workers can get thrown around interchangeably even though they’re actually different. Let’s define the language around independent contractor, gig…

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You Have Better Things to do With Your Time Than an Audit 5548 3699 Alicia East

You Have Better Things to do With Your Time Than an Audit

The court battle over which workers can be classified as independent contractors versus employees does affect your business whether you want to think about it or not. Whatever the IRS makes a priority  of a topic will soon be the focus of audits, too. In short: that means anyone with workers must be well-versed on…

Man at computer - Payreel
Cybersecurity And The Responsibility to Protect Your Company And Clients 2560 1707 Alicia East

Cybersecurity And The Responsibility to Protect Your Company And Clients

The interconnectedness of today’s digital world makes it increasingly important to be vigilant on the cybersecurity front. Digital information cannot be locked up in a safe and unlike a physical object, you may never even know it’s been obtained by a malicious agent. We learn early to keep our valuables under close watch but digitally, you’re…

Newspapers - Payreel
Here’s How to Keep Your Payroll Compliant When Laws Change 2560 1707 Alicia East

Here’s How to Keep Your Payroll Compliant When Laws Change

Keeping on top of the ins and outs of compliance is hard, time-consuming, high-stakes work. It’s worth it to make sure you have an in-house team or a partner dedicated to keeping your payroll services running smoothly and accurately. Legal Considerations It’s hard to think of a higher-stakes aspect of business than where the money goes…

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Cyberattacks Are Coming: The Time to Protect Your Business is Now 2560 1709 Alicia East

Cyberattacks Are Coming: The Time to Protect Your Business is Now

President Biden’s warning to businesses was clear: Russian cyberattacks are coming.  Tensions amid sanctions and Russia’s war in Ukraine are high and Putin’s playbook for countering such measures includes cyberattacks on essential aspects of American life. Consumers will remember last May’s cyberattack on Colonial Pipeline, which cut off nearly 50% of the fuel capacity for…

Agreement - Payreel
How to be a Hero to Your Freelancers and Employees 2560 1696 Alicia East

How to be a Hero to Your Freelancers and Employees

According to this report, more than half of freelancers have over 50K in unpaid/late invoices. If you’re one of the clients whose invoice is showing up in the red, you are going to lose favor with your workers. To a big company, that amount may seem like small potatoes, but to smaller businesses, it can…

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The Fundamentals for a Solid Team in a Changing Workplace 2560 2048 Alicia East

The Fundamentals for a Solid Team in a Changing Workplace

In the movie Miracle, a ragtag group of individuals from rival schools transforms into a well-functioning team and the unlikely winners of the Olympic gold. During tryouts, many of the United States’ top hockey players made a show of their fancy skating skills. Still, Coach Herb Brooks had something more basic in mind. He knew this…

Butterflies in cocoon - Payreel
Strategies to Help You Through The Changing Workplace 2560 1700 Alicia East

Strategies to Help You Through The Changing Workplace

Like a lot of you, we’ve been reading about how to adjust to the changing workplace. We hope you find this curated list of the Harvard Business Review’s resources to help you through the changing workplace. The Great Resignation 6 Strategies to Boost Retention Through the Great Resignation (Harvard Business Review) How to Hang On to…

Independent Contractor Agreement - Payreel
Hiring Independent Contractors The Right Way 2560 1920 Alicia East

Hiring Independent Contractors The Right Way

Hiring independent contractors has many benefits. Companies appreciate the ability to engage only when needed and end engagement whenever it makes sense, outsourcing tasks not related to your core business, have less onboarding hassle, and not having to pay for benefits. It makes sense why engaging independent contractors is often to a company’s advantage, but…

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Is Your Brand Ambassador an Employee or an Independent Contractor? 1814 2560 Alicia East

Is Your Brand Ambassador an Employee or an Independent Contractor?

Clients tell us they grapple with worker classification over and over. They wonder whether workers should be treated as W-2 employees or as 1099 independent contractors. It can be a complicated subject and every time the game changes, the rules change, too. Fortunately, with brand ambassadors, it can quickly become simple. The answer comes down…

1 dollar bill - Payreel
Customizable Contractor Payroll And Benefits 2496 1664 Alicia East

Customizable Contractor Payroll And Benefits

Many businesses can outsource an entire department and save mountains of paperwork by partnering with a company specializing in online payroll and HR administration. Such a partner facilitates employee and contractor payroll while also tracking and managing benefits and taxes. While it’s a natural fit for small businesses, large companies often engage payroll partners, too,…

Employer of record service documentation
What to Look For When Partnering With an Employer of Record 2560 1707 Alicia East

What to Look For When Partnering With an Employer of Record

Compliance is hard, time-consuming, high-stakes work. Many companies find that keeping on top of the ins and outs with an in-house team gets harder as laws change (and then change again). Whether you partner with a payroll service or build a team to do the job, you want to be sure they’re fully in position to protect…

payreel payroll services - PayReel
How to Know It’s Time to Simplify Your Process For Onboarding Freelancers 6000 4000 Alicia East

How to Know It’s Time to Simplify Your Process For Onboarding Freelancers

If one or more of the following statements is true for you when it comes to onboarding freelancers, it might be time to reconsider your methods: We spent more time onboarding freelancers in 2021 than we did in 2020 Our team has a basic understanding of the terms exempt, non-exempt, W-2, and 1099 but can’t…

Camera man - Payreel
How to Get More Mileage Out of Hybrid Events 2560 1707 Alicia East

How to Get More Mileage Out of Hybrid Events

You’ve hired a team to professionally film and broadcast your event. You’ve considered the content to be sure it translates well both in-person and online. When you’ve already gone to the effort of putting together a hybrid event, you may as well get the most you possibly can out of said event. Three Ways to…

Camera man - Payreel
The #1 Myth About Hybrid Events 1244 844 Alicia East

The #1 Myth About Hybrid Events

While in 2020, virtual events reigned supreme, 2021 brought the rise of hybrid events–those that combine both in-person and virtual experiences. We saw trade shows, company rallies, and conferences turn to hybrid events for the best chance at reaching their audience. Raise your hand if you’ve participated in a hybrid conference. ✋ It’s easy to…

Remote working - Payreel
The Evolving Workplace And You 2560 1697 Alicia East

The Evolving Workplace And You

The workplace was already evolving, but you might’ve noticed things accelerated in the last year and a half or so. For many of us, work relationships are no longer made up of people we see on a regular basis. It is more and more possible by the day to have an entire functioning relationship without…

Stay Safe - Payreel
Mitigate Workers’ Compensation Risk in Four Steps 2560 1707 Alicia East

Mitigate Workers’ Compensation Risk in Four Steps

Just like any other insurance, workers’ compensation is a “just in case” plan you hope you’ll never need. But if you do need, it’ll save your butt a million ways and you’ll be so glad you have it. Workers’ compensation provides wage replacement and medical benefits to employees injured in the course of employment. Employers…

computer code - PayReel
4 Skills That Increase Your Hireability 5760 3840 Alicia East

4 Skills That Increase Your Hireability

Freelancing is a balls to the wall, pride-swallowing siege. How do you make business yours when it seems every other freelancer is fighting for it, too? One way is to solve the problems clients have (the ones they called you about) and then go even further by solving the ones they haven’t even thought about yet.…

money and clock - PayReel
The Hidden Benefit to Paying Contractors in 30 Days 800 534 Alicia East

The Hidden Benefit to Paying Contractors in 30 Days

Internal processes, red tape, and backlogged accounting departments make it hard to get checks in the mail. We definitely understand. Even when a practice is common among other companies, a slow corporate freelance payment policy might prevent you from working with the best people. Paying Contractors On Time Is Good For Companies We know that keeping…

Burning Money - Payreel
The Road to IRS Hell is Paved With Preventable Mistakes 2560 1707 Alicia East

The Road to IRS Hell is Paved With Preventable Mistakes

A case involving embezzlement, tax liability, and good intentions added up to a nightmare for one man. Dr. Robert McClendon’s story proves there’s no amount of caution too intense when it comes to payroll tax liability. IRS Mistakes Cost Big (Even When They’re Not Your Fault) In a sobering case reported in Forbes, a man…

How To Improve Client Relations (An Uncomfortable Take) 150 150 Alicia East

How To Improve Client Relations (An Uncomfortable Take)

Olympian Abby Wambach said the thing that concerns athletes the most is when the coach ignores you. If the coach didn’t give feedback, it meant they’d given up on her. On the other hand, if she was getting coaching–even difficult or rough-around-the-edges coaching–she knew she was relevant and they believed in her. It’s time to…

How (And Why) to Give Workers What They Want Most in The COVID World 150 150 Alicia East

How (And Why) to Give Workers What They Want Most in The COVID World

What’s most important to workers in the COVID world? To no one’s surprise, COVID-19 has impacted people’s career choices and preferences. A recent poll shows 53% are currently looking for a new job that would allow them to avoid offices altogether. The poll shows most respondents are doubtful that office jobs will return even after the…

Do you know if you need to pay local taxes? 150 150 Alicia East

Do you know if you need to pay local taxes?

If you don’t, it might be time to hire a payroll service. Would you rather think about federal, state, and local (yes, local—such as in NYC and LA) taxes more or less? A) More B) Less If you answered A, you have found your life’s work: Become a CPA and you can spend your days researching tax…

Paperwork - Payreel
The Two Most Important Ways to Earn Temporary Workers’ Trust And Loyalty 2560 1707 Alicia East

The Two Most Important Ways to Earn Temporary Workers’ Trust And Loyalty

If the internet was the spark that started the digital revolution fire, COVID-19 certainly fanned the flame. Humans did what we do. We stretched our resources to adapt to the new reality. Technology carried the flag and enabled many companies and workers to stay afloat with remote workplace solutions. But, as always, technology has limits.…

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Here’s Why The Time to Fix Employee Misclassification Problems is Now 550 459 Alicia East

Here’s Why The Time to Fix Employee Misclassification Problems is Now

If you’ve come anywhere near a Human Resources newsletter in the last six months, you know the government is serious about targeting misclassification of employees as independent contractors. More attention on worker classification means an already risky business is about to get riskier. Businesses like to work with contractors because it helps them avoid paying…

Cellphone - Payreel
Do You Really Need Payroll Services? 2560 1707 Alicia East

Do You Really Need Payroll Services?

Time is money. And when you have a tendency to get buried under onboarding, vendor payment, classifying temporary employees, and other hiring details, time is priceless. Here’s a brief quiz to determine if hiring someone to handle your payroll services might be worth the investment. Ten Questions to Help You Decide if You Need Payroll Services Do you…

Managing a Contingent Workforce? Here’s Your Audit Prevention Checklist 150 150 Alicia East

Managing a Contingent Workforce? Here’s Your Audit Prevention Checklist

If you work with independent contractors, you know the draw. You get to tap into outside creative resources and outsource work that is not central to your main line of business. It often allows companies to better meet budget. On the surface, the barometer for identifying independent contractors is easy. They are self-employed and hired…

The Art of Delegating: How to Multiply Your Bandwidth 150 150 Alicia East

The Art of Delegating: How to Multiply Your Bandwidth

The adage goes “If you want something done, ask a busy person.” If you are the person that always gets asked, it might be time to think about how to multiply your time using the art of delegating. Engaging a partner for events, worker management, and payroll is one of the quickest ways to increase bandwidth…

Concert - Payreel
The Absolute Non-Negotiable When Direct Sourcing 2560 1707 Alicia East

The Absolute Non-Negotiable When Direct Sourcing

It’s easier than ever for companies to use their own talent pool to meet their contingent workforce needs. Direct Sourcing allows businesses to place workers on a temporary basis, while keeping the best workers in the pipeline between projects. Direct sourcing is a great tool in the toolbox for contingent workforce management, but companies must…

Money tree - Payreel
What Can Misclassifying Employees Cost You? 2560 1707 Alicia East

What Can Misclassifying Employees Cost You?

The legal battle over which workers can be classified as independent contractors versus employees is nowhere near close to over. Wherever the battles land, one important fact remains: The IRS takes the practice of hiring independent contractors very seriously. That means companies should, too. Misclassification Costs Businesses Money While hiring an independent contractor is attractive…

American flag - Payreel
Misclassification: Your $358,675 Problem 2560 1707 Alicia East

Misclassification: Your $358,675 Problem

Accurate worker classification is important for any company but those with a contingent workforce are especially vulnerable to making missteps. It’s a topic the Biden administration is paying attention to as well. The administration’s recent decision to rescind the “Worker Classification Rule” makes it easier for workers to argue for minimum wage and overtime protections/compensation. Big company…

Teaching - Payreel
How Apprenticeships May Be the Key to Your Talent Problem 2560 1707 Alicia East

How Apprenticeships May Be the Key to Your Talent Problem

It’s easy to think about apprenticeships as a relic of bygone years for cobblers and philosophers. But it does have a place in today’s world, albeit with a modern understanding and application. An apprenticeship is “a position as an apprentice: an arrangement in which someone learns an art, trade, or job under another.” Historically, apprenticeships have been a…

The Counterintuitive Policy That Saves Businesses Big Money 150 150 Alicia East

The Counterintuitive Policy That Saves Businesses Big Money

For small businesses, cash flow is king, queen, and the American dream. While big businesses’ budgets tend to be a little more forgiving, small businesses and contractors have much less room to handle delayed payments or unexpected expenses. That’s in the best of times. Throw a little thing like a pandemic into the mix and…

Film Studio - Payreel
The Most Expensive Marketing Mistake You Can Make 900 633 Alicia East

The Most Expensive Marketing Mistake You Can Make

A marketing director, we will call Judy, with a nonprofit we shall call Suffer No Fools, came to a crewing company upon recommendation. She was skittish. After they talked through her options and how one of our vetted crews would go about telling the nonprofit’s story, she softened. Finally, she revealed why she was skeptical.…

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How to Prevent a Security Breach And Stay Out of The Headlines 7952 5304 Alicia East

How to Prevent a Security Breach And Stay Out of The Headlines

You’ve added two-step verification to everything from your NestCam to your Einstein’s Bagels app. Maybe you’ve even frozen your credit (and your kids’ credit, if you’re super vigilant). You know a breach in your security plan could wreck your life. In business, your access to workers’ Personally Identifiable Information (PII) places an enormous responsibility on your…

Fire Extinguisher - Payreel
What Employer of Record (EOR) Means And How it Can Cover Your Butt (CYB) 2560 1710 Alicia East

What Employer of Record (EOR) Means And How it Can Cover Your Butt (CYB)

Anyone else have a whole folder dedicated to CYB? How about a whole company dedicated to doing that on your behalf? That’s basically what an Employer of Record (EOR) is. Clients usually come to us with three main CYB dreams for payroll Keep workers happy with on-time, accurate payroll. Keep the government happy with accurate…

Capital - Payreel
How the New Administration May Affect Your Business 2560 1707 Alicia East

How the New Administration May Affect Your Business

The New Administration, Worker Classification, And Protecting Your Business We’re 3 weeks into a new administration. While Biden and co get busy on their top priorities, history tells us a little of what to expect during the next four years. The bottom line is that Democratic-led governments tend to tighten up on businesses and are very…